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Annual General Meeting - 2024

Meeting details (Sydney time)

10:00am Friday 22 November 2024
Video conference

This meeting was convened online using MS Teams.

Agenda

  1. Election of a chair for the meeting
  2. Confirmation of previous minutes
  3. Annual financial report
  4. Report from the Board of Directors
  5. Election of Directors
  6. Election of Councillors
  7. Appointment of an auditor
  8. Strategic plan

No further items can be considered at the AGM.

The following oath promotes principles on which to focus during our meeting:

  • We stand on the land nurtured by indigenous peoples before us for thousands of years. “Our land abounds in natures’ gifts of beauty, rich and rare.” 
  • We recognise our privilege and respect our obligation to lead, include and share. 
  • OIA presides over the leading global example of sustainable agriculture and safe food critical for human survival. 
  • Australia is the dominant holder of certified organic land, and the 3rd largest holder of agricultural land more generally. 
  • It is incumbent on us as directors of OIA to set a global precedence for transition of agriculture to sustainable, safe, and nature-positive agriculture. Safe for consumption of our product, safe for agricultural workers, safe for the environment, it’s flora and it’s fauna.

Meeting chair

Peter Hislop Speers

Quorum

Of the 34 financial Full Members as at 22 November 2024, 5 were in attendance at commencement of the meeting and so the Secretary declared that a quorum was present.

Minutes

Draft

Election of a meeting chair

Motion

As there is no Member Council constituted (in which case, the President or a councillor would chair the meeting), the members nominate Peter Hislop Speers to preside as Chair of the Annual General Meeting.

Motion proposed

Janie McClure

Motion carried

Motion seconded

Dalene Wray

Previous minutes

Annual General Meeting - 2023

The minutes for the 2023 Annual General Meeting of 26/10/2023 are available at https://organicoperators.au/Meeting20231026.

Motion

That the meeting accept the minutes for the 2023 Annual General Meeting of 26/10/2023.

Motion proposed

Peter Hislop Speers

Motion carried

Motion seconded

Janie McClure

Annual financial report

Membership

  Memberships at 30/6/23   Memberships at 30/6/24   Financial   Foundation
Large Medium Small Total Large Medium Small Supporter Total
Full member 6 71 4 81   5 60 18 7 90   30   33
Associate 0 8 25 33   - 5 27 1 33   14   7
Total 6 79 29 114   5 65 45 8 123   44   40

Overall financial position

We returned a loss last year of $518, compared with a profit of $4,525 in the previous year. Cash assets were $20,232 and membership fees receivable were $620. In comparison, liabilities were only $123. This leaves net equity of $20,728.

Revenue

Revenue has been maintained at around $20k per annum, despite the substantial increase in membership fees two years ago and subseqent drop off in memberships. Revenue for 2022-23 also included a donation of $3,000 from NASAA to assist with membership promotion.

Expense

Expenses were in line with the previous year.

Attachments
Attachment Size
Income statement (35.42 KB) 35.42 KB
Balance sheet (34.31 KB) 34.31 KB
Cash flow statement (30.67 KB) 30.67 KB
Motion

That the meeting accept the financial statements as presented for 2023-24.

Motion proposed

Peter Hislop Speers

Motion carried

Motion seconded

Carolyn Suggate

Report from Board of Directors

Name change and logo

Organic Operators AustraliaDirectors agreed on a change in trading name to Organic Operators Australia. Since then:

  • a trading name was registered
  • the domain (email and website address) has been updated
  • the website has been updated
  • members have been advised
  • the industry has been advised via two newsletters

The company name can only be changed by a special meeting of members with a 75% vote in favour. This can be done at a later date. Until then, the legal name of the company will remain Organic Industries of Australia Ltd.

Membership fees

For 2024-25, Directors introduced a free supporter membership category to increase total memberships in an environment where many organic operators are under severe financial pressure. The new supporter member category is only be available to small and medium organic operators who self-declare as being in financial hardship. As they are organic operators, they are regarded under the Constitution as full members regardless of the levels of fees paid.

Other membership fees were unchanged.

One Organic Standard

The Australian Government has decided not to implement domestic regulation of the organic industry.

Subsequently, Directors agreed an industry-led strategy to improve organic regulation. The strategy envisions that many of the building blocks can be put in place by August 2025. Directors consider that it is a matter of survival that we do this!

There are three simple steps:

  1. adopt One Organic Standard that can be recognised by Australian courts and internationally
  2. implement integrity and conduct measures: for certifiers, auditors, operators, traders
  3. eliminate non-genuine organic practices from our industry and promote organic farming principles

Biosecurity

Fire ants

It is compulsory for all property owners to allow authorised persons to apply treatment for fire ants or comply with directions issued to apply treatment. This includes certified organic or bio-dynamic operators.

As this is a significant issue especially for Queensland organic operators, your Directors have been lobbying the federal Department of Agriculture. This issue is emblematic of a tension between chemical use, biosecurity and organic operations.

Eradication programs are in contravention to organic standards on use of prohibited substances and GE ingredients in mandated treatments. OOA has a critical role in identifying deficiencies in disclosure by substance manufacturers and off-label use of APVMA approved substances.

OOA has engaged with National Fire Ant Eradication Program (NFAEP) to help organic operators within the treatment zone, and to assist NFAEP & DAFF to develop better consultation with the organic ag industry. 

APVMA

OOA has suggested new interpretation of  ‘user pays”:

  • MOVE AWAY FROM ag industry pays via levies on substance sales.
  • MOVE TOWARD chemical manufacturers / distributers directly paying for APVMA assessments and independent research.

Substance research must transition to independent research organisations, not APVMA (govt funded).

We are currently investigating APVMA approvals of Agvet chem which include non-licensed GE (in Australia) ingredients such as the Cargill fire ant baits. (GE corn & soy)

National Standrad - Livestock amendments

OOA has responded to DAFF on changes to the standard:

  • Veterinary bias toward medicinal interventions
  • Explicit inclusion of Biosecurity mandates within the standard

Genetic engineering

OOA has responded on behalf of industry on FSANZ proposed reforms to not label GE. We have contributed to consultations by Office of Gene technology Regulator (OGTR) on Gene Tech applications and licencing.

We have promoted “Polluter pays” and True cost accounting aligning with IFOAM principles. We have advocated for correlation as a trigger for manufacturer funded research to determine NIL causal correlation (as against victim funded proof of causation). 

Organic World Congress 2027

We are leading an Oceania-Pasifika bid to host the Organic World Congress (OWC) in Brisbane in 2027! The Phillipines is the only other bidder.

Every three years, the OWC is held in conjunction with the IFOAM General Assembly, bringing together thousands of organic farmers, producers, researchers, advocates, and policy experts from around the world.

The successful bidder to host OWC27 will be decided at OWC24 in Taiwan in December.

Industry update

Organic agriculture disproportionately suffers from increased labour costs, compared with non-organic agriculture. Labour and the cost of labour is a significant talking point for organic operators.

OOA has engaged in strategic discussions with leading robotics companies in Australia to understand how automation may offer benefits for organic operators. 

Chemical trespass & biosecurity mandate treatments were key issues through the year. Legal defence was insufficient.

OOA provided guidance on how to declare organic status for agricultural land such that perpetrators cannot claim non-disclosure. This has been strengthened through the fire ant experience.

Sustainability & biodiversity

Government ignorant to sustainability and biodiversity credentials of organic agriculture.

Organic agriculture presides over, and funds, the preservation of 2.5m ha (5% as required under the standard of 55m ha) of biodiversity preservation in Australia. We believe this is the largest privately funded biodiversity preservation in the world.

Organic agriculture is a net builder of carbon in soil, a key tenet of sustainable transition and a powerful climate mitigation mechanism. OOA is working with innovative agricultural carbon measurement methods that benefit organic agriculture.

Regulation

Australia is curious for its lack of a regulated domestic organic standard. There is confusion about standards, and multiple certifications, 5 standards (ACOS, NCOS, National, AS6000, Demeter) + numerous competing standards (regen / sustainable / chem free etc).

The National Standard is actually an export standard. Some export markets require both private/foreign standards and export standard for market entry compliance.

OOA presented the state of organic certification to DAFF this week. 

Industry unification

Organic Development Group (ODG)

The Organic Development Group (ODG) is an industry forum convened since 3 May 2023 to facilitate discussion, and has been particulaly focussed on how best to secure better government regulation. Directors had been participating actively in ODG and, for much of this time, one of our Directors (Ian James) comprised the Secretariat with the CEO of AOL and the General Manager of NASAA.

Directors refused to execute a confidentiality agreement, and OIA was subsequently expelled from the ODG on 12 September.

OOA has continued to develop proposals for integration of best practice standards management and compatibility with legislation, and unification of One Organic Standard.

‘Peak Body’

OOA has engaged in discussions for unification of organic industry bodies. OOA has proposed merger of organic industry bodies repeatedly, over the last 7 years, and again in 2024. We will continue to propose for an effective industry body.

Industry data

OOA initiated several Certifying Body forums focussed on the aggregation of industry data. This was derailed by the formation of the ODG and has not yet been a focus of the ODG.

Election of Directors

During the year, Jacky Williams resigned as a Director.

The term of the following Directors expired at the AGM, and they were eligible to stand again for election:

  • Andrew Cowan
  • Tim Marshall

The term of the following Director expired at the AGM, and they were not eligible to stand again for election:

  • Janie McClure

There are 3 continuing directors:

  • Anthony Walsgott
  • Peter Hislop Speers
  • Ian James

Members previously set the number of Director positions at seven (7). As there are three (3) continuing Directors, the remaining four (4) Director positions were declared vacant.

Candidates for Director

Two nominations for director were received by the Company Secretary.

Nomination Proposed Seconded
Gina Wood Mount Anne Palotus
Tim Marshall Rural Organics Palotus

Gina Wood

Gina WoodGina is a double doctorate researcher at Curtin University in Biostatics and Exercise Physiology and an organically certified and Responsible Textile Standard certified farmer located in the Western Wheatbelt of Western Australia, husbanding nearly 200 angora goats for their mohair fleece. She has an extensive background working in corporate sectors such as telecommunications, management consulting, and law, as well as resource management and agriculture both in Australia and overseas (Egypt, Germany, and Singapore).

Both Gina, her husband, and their 20 year old daughter are vegetarian and strongly pro-active in championing animal welfare and sustainable ecological practices through community work and participating at various regional shows such as Wagin Woolorama. In early 2024 Gina was profiled by the ABC on radio, in print, and by Joe O’Brien nationally for her work in improving the genetics and fit-for-purpose characteristics of angora goats in Australia.

Tim Marshall

Tim MarshallTim has 45 years of involvement in organic agriculture and 40 years engagement in certification in Australia and in worldwide forums.

Tim was a co-founder of Australia’s first organic certifier NASAA in 1986, the first Organic Guarantee Systems Coordinator for the world peak body in organics IFOAM in 2001, and the main author of numerous certification standards and guidebooks. He was Deputy Chair of Organic Federation of Australia Board for most of the 2000 decade.

Tim Marshall founded TM Organics Pty Ltd in 2006. TM Organics was the main organic consulting and training company in the Asia-Pacific region and provided formal conversion training for approximately 450 producers and consulting advice for about another 75 (in Australia). Tim has also helped hundreds of farmers in Samoa, New Guinea, Vietnam, and Thailand to convert to organic. TM Organics is now closed, and Tim operates as a sole trader doing similar work.

Appointment of Directors

There being a minimum of four (4) vacant Director positions and only two (2) nominations to fill those positions, the Secretary declared Gina Wood and Tim Marshall appointed as Directors for a two year term.

Additional Directors

The Secretary called for additional nominations from the members assembled at AGM to fill the remaining vacant positions. 

Prior to the meeting (but after the deadline), two additional nominations for Director were received:

  • Dean Metcalf is nominated by Palotus and seconded by Rural Organics. Dean operates a distillery in Tasmania and is a certified organic input producer of crop management and pest control products.
  • Steve Gray is nominated by Eat Local Eat Wild and seconded by Red Plateau Organic Produce. Steve has been involved with the organic industry for 25 years, and since 2013 has been producing certified organic bananas from Kunanurra in Western Australia.

No further nominations were received from the floor, so the Secretary declared Dean Metcalf and Steve Gray appointed as Directors for a two year term.

Appointment of auditor

Corporations law defines small companies limited by guarantee (CLBGs) as having less than $250k revenue.

Small CLBGs are not required to prepare financial accounts or appoint an auditor.

Motion

As the company is not legally required to appoint an auditor and the company's revenues are not sufficiently large to warrant the expense, no auditor to be appointed for 2024-25.

Motion proposed

Peter Hislop Speers

Motion carried

Motion seconded

Ian James

Strategic plan

There was a general discussion on strategic planning led by the Chair of the Board, including the following topics:

  • increase stakeholder engagement:
    • 80% of operators are not engaged
    • the Indigenous community is not engaged
    • the environmental community is not engaged
    • the scientific community is not engaged
    • KPI: increase membership to 300 financial members this year
  • consolidate organic industry bodies
    • the industry is too small to support multiple organisations - we need to reduce duplication of effort
    • KPI: agree arrangements with NASAA & AOL
  • give effect to the One Organic Standard strategy
  • establish a technical committee to provide legal, technical and scientific capabilities for engagement with legislative and regulatory change
  • bid to host the Organic World Congress in Brisbane in 2027
  • embrace the Pasifika region and form a regional chapter of IFOAM
  • to embolden our industry to existential threats, principally chemical use and GMOs
  • reform certification and audit of organic standards

Attended - Full members

Representative Full Member
Peter Hislop Speers Palotus
Ian James Mount Anne
Carolyn Suggate Eat Local, Eat Wild
Dalene Wray Obe Organic
Janie McClure Rural Organics

Attended - Associate members

Representative Associate Member
Tim Marshall  
Greg Paynter  

Attended - Others

Representative Reason for attending
Tony Webster Company Secretary
Anthony Walsgott Director
Ron Phillips Organic Grain Distributor

Apologies

Anna Appleton, Appleton Cattle Co

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