7. ANNUAL GENERAL MEETINGS
7.1 Holding of Annual General Meeting
The Company must, at least once in each Year and within a period of five (5) months after the expiration of each Financial Year, convene an Annual General Meeting.
7.2 Procedures at Annual General Meeting
The procedures at General Meetings set out in clauses 8, 9, 10 and 12 of this Constitution apply equally to Annual General Meetings.
7.3 Notice
(a) The Secretary must cause a notice to be given to all Members setting out:
(i) the date, time and place of the Annual General Meeting;
(ii) all resolutions to be considered at the Annual General Meeting; and
(iii) (if applicable) the requisite instructions and electronic form to lodge a Direct Vote, and such notice must be given not less than twenty-one (21) days prior to the date scheduled for the Annual General Meeting.
(b) The accidental omission to give notice to any Member in accordance with clause 7.3(a) does not invalidate the proceedings at the Annual General Meeting.
7.4 Business of Annual General Meeting
In addition to any business included in an agenda published by the Company, the business at an Annual General Meeting must be:
(a) to confirm the minutes of the preceding Annual General Meeting and of any General Meeting held since that preceding Annual General Meeting;
(b) to consider the annual financial report, the Board’s report and auditor’s report and the audited financial statements of the Company;
(c) to elect the Directors pursuant to clause 12 (if it is an election year);
(d) to elect the Councillors pursuant to clauses 12 and 19.3;
(e) to appoint a qualified auditor for the upcoming year and determine their remuneration (if any);
(f) to consider and discuss the strategic plan; and (g) to consider such other business as may be required by law to be transacted at the Annual General Meeting.
